Everyone has a reason for resigning from a company and this can vary from person to person. No matter if the company you are resigning from is a great company or just a toxic one, a resignation letter will help in many ways possible especially to establish a mutual relationship for the future.
One of the key reasons to create a formal and nice resignation letter is for keeping your former employer on mutual grounds for any future referencing by your future employer. At any point of your job application, your new employer will contact the most recent company you have worked in and a few before to ask for their reference in terms of how you have worked and your personality in their views.
The other reason is also for future business relationships. Certain industries such as Oil & Gas in Malaysia is a very close relationship between multiple companies. The company you previously worked in can may be a supplier for Petronas. This means at any point in the future (depending on your job), you may be interacting again with your former employer as a strategic business supplier/partner for your current company.
Additionally, if you are planning to open your business, your former employer and company could be your future customer or even supplier of your product.
Adding a reason for resignation helps companies in improving their management in any way possible, even if you resign from a toxic workplace, a resignation letter with this exact reason will help your employer look back into their management for review and hopefully take an action in improving their workplace for future members.
For whatever reason, a well-written resignation letter will help to keep the relationship between you and your former employer on mutual grounds.
Below is the template and example resignation letter for your viewing and usage.
*Please copy, paste, and edit to your details and likings. Use any of the reasons for resignation template or as a guide to creating your own.
Resignation Letter Template
<Address Line 1>
<Address Line 2>
<Address Line 3>
<Town / City>
<Contact Number / email>
<Date – Month – Year>
<Company Address Line 1>
<Company Address Line 2>
<Company Address Line 3>
<Company Town / City>
Dear <Manager’s Name>,
Please accept this letter as formal notice of my resignation from my position as <Job Title> at <Company Name>. My last day of employment will be on <Date & Date>
Thank you for giving me the opportunity to work in this position for the past <duration of your role>. I have thoroughly enjoyed working here and appreciate all of the opportunities you have given me.
(optional sentence based on job type)
I would like to do anything I can to help with the transition, including wrapping up my responsibilities and training other team members. If I can be of any other assistance during this time, please let me know.
Thank you again for the opportunity, and I wish you and <Company Name> all the best for the future.
<Your Full Name>
Reason for Resignation Template
*Please edit to your own words for your suitable situation
As you are aware, my work has been highly stressful lately, and due to this, I am beginning to feel burned out.
As I’m sure you’re aware, I’m leaving my current job to go work elsewhere. For the past two years, I’ve worked long hours and weekends to keep the hotel running smoothly. While I enjoyed my job and my colleagues, I’m leaving because I am ready to try something different.
Reason: better offer
I have accepted a new position at a company to continue further advancing my career.
Reason: toxic workplace
The past few weeks have been difficult, to say the least, and I think this company and its leadership have a different intention from my original beliefs.
I was hired on for this position because I was a marketing student, and this internship would allow me to gain experience in the industry. However, I was not given the work that would help to gain experience and instead was utilized for work that is not related to mine. Furthermore, the working culture has no respect for anybody, and everyone is afraid of each other. I have decided to not waste my time in a toxic environment.
Reason: poor management
It has been an honor to work for your company. However, it has come to my attention that management is letting their biases scuttle the company’s progress.
I will say this, however: you hired me for my programming abilities. That job was well done.
Working for this company has shown me that there are a lot of problems in your organization. These problems have led me to believe that your company is not the right place for me.
After researching other jobs, I feel that my current job does not offer me the right opportunity to grow. This job does not give me job satisfaction and I do not feel that I am progressing in my career.
I have therefore decided to pursue other job opportunities.
Reason: moving out of the country
It has been my privilege to work for your company for a meaningful period of time. My tenure here has been marked by hard work, high levels of ethics, and high standards, which I hold in high regard. It is due to these exemplary values that I wish to resign from this post as I am moving to a foreign country.
Reason: personal matter
I am resigning due to personal reasons. I would like to request you find a replacement for my position and would like to take this opportunity to thank the company for extending this opportunity to me.
Whatever the reason for your resignation, we at onjob wish you all the best and hope you find a path to advance your career.
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